Visa Information

Poland is a member state of the European Union and a member of the Schengen Area. All international visitors from non-EU countries must present a valid passport when entering and may be required for Visa. Relevant information can be found on the Ministry of Foreign Affairs of the Republic of Poland website. The list of Visa-free countries is available here.

Apart from exempted citizens, a short stay visa (Schengen visa) is required to attend the conference. The visa should be applied for at the consular office of the country of residence. You will need to apply for your visa as early as possible, the length of processing time will vary based on the circumstances of each case (up to 3 months).

Letter of Invitation

At least one of the following criteria must be met in order to honor the request for a letter of invitation. The requesting party must either:

  • Be an author of an accepted submission (oral presentation, poster presentation, panel member)
  • Have paid the registration fee for this conference.
  • Have paid the exposition or showcase fee for this conference.

Invitation letters take META Management 7-14 days to process. Please fill out all the required information on the online form below.

Important information regarding Visa Invitation Letters (please read):

  • Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa. 
  • If you are presenting a paper, include the title, otherwise please explain your situation.
  • Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. If a paper letter is required, it will be sent through international tracked airmail (40€). The letter may take 1-2 additional weeks to reach your location. Please check the correctness of the data in your application to prevent multiple sending/payments.
  • If you wish to expedite the process, a letter will can be sent through Federal Express with the recipient’s Federal Express account number or credit card number with an expiration date. Please also include your billing address in the request email.
  • META Management reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees need not wait until their paper is accepted to request a Visa Invitation Letter. META is unable to contact Embassies in support of an individual attempting to gain entry to attend a meeting.
  • We recommend that you secure your travel visa before registering for the conference as cancellations after the preregistration cutoff may result in a cancellation fee.

Request a Visa Invitation Letter   

The COVID-19 situation is critical across Europe. Poland is under quarantine at this moment and it is early to predict when the situation will be back to normal. In consequence, at present, the conference is on “standby” situation. We are targeting end April/early May 2020 to make a determination of next steps based on available options. We will start issuing the invitation letters after the final decision is taken. Thank you for your understanding.

Individuals requiring letters of invitation to obtain travel visas must apply using the online form below.

Payment methods (for original letters only): Credit card, PayPal (Bank transfer is not accepted for invitation letters).



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