Guidelines for Presenters

META 2021 goes online - Don’t miss a moment! 

META 2021 will be held exclusively online and include both Oral and enhanced Poster+ presentations. Zoom will be used to livestream all sessions of the conference along with the event management software Whova. Each session will have an individual link and these will be listed in Whova, you can watch the presentations in Whova itself.

Full details on Whova will be emailed to registered speakers and attendees prior to the event. If you have never used Zoom, instructions on creating an account and basic features are listed here.

The virtual conference program is similar to any in-person conference. Presentations are assembled into sessions according to a theme and they will be assigned a virtual room. The technical program has been put together considering the authors respective time zones. A chairperson will co-ordinate each session including facilitating Q&A. Some of the sessions will run in parallel rooms and delegates can choose the session they wish to attend.

Oral presentations

Oral presenters at META 2021 will be required to submit a link to their pre-recorded presentation (regular oral: 10-minutes duration, invited: 15-minutes, keynote: 25-minutes and plenary: 30-minutes) which will be made available to view by the registered participants up to three weeks after the conference. The recorded presentation should be uploaded to Wistia.com (see details here) and it is the Wistia link to your video that should be sent to META using this form. Please do not upload your video to META website.

All speakers have the possibility to give their talk live in the allotted time specified in the technical program. At the time of the presentation, the session chairperson will allow the speaker to share his/her computer screen with the audience (the pre-recording will be used as a backup in case of a no-show or technical difficulty). Speakers also have the option to have their pre-recorded presentation played during the live session.

However, all authors, no matter what format they select (live or on-demand) are required to submit a link to their pre-recorded presentation by the deadline of July 7 (extended).  

I you are not able to provide such a link  for your recording for legal reasons (or other reasons) please contact us at contact@metaconferences.org.

For both live or on-demand presentations, a 5-minute live Question and Answer (Q&A) session will follow each presentation. The session chairperson will read questions submitted by participants. At least one of the paper’s authors must be online to answer questions after the talk.

More information on oral presentations can be found here

Enhanced Poster+ presentations

Poster presenters will be required to submit a poster in digital format (pdf). They will also have the opportunity to provide a pre-recorded presentation (optional). Both poster and video presentations will be made available for viewing by participants up to three weeks after the conference. Questions can be posted at any time via special chat channels. During the conference, there will be poster sessions scheduled over different time zones where poster presenters will discuss their posters with the attendees via video conferencing. Additional information on poster presentations can be found here

If a paper is not presented live in the allotted time or a pre-recorded presentation is not submitted by the deadline, then that paper will be considered a “no-show” and will not be published in the Conference Proceedings. If you are unable to make this deadline, please inform contact@metaconferences.org as soon as possible with the date by which your presentation will be available.

Online Platform

The online platform Whova will allow you to join the conference from the comfort of your own home or office and at the convenience of your own schedule all streamlined through one seamless platform. In addition to all poster and oral presentations from the 162 technical sessions, the single interface will provide around-the-clock access to:

All lectures will be pre-recorded and available for our participants for viewing after the conference so that they don’t miss a thing



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