Poster+ Presentations

Enhanced Poster+ Presentations

All poster presentations will be displayed on the conference platform website in a gallery view. Each poster has a dedicated page that includes up to four materials:

  1. Digital (pdf) poster (mandatory)
  2. 5-minute pre-recorded presentation (optional)
  3. A live poster Q&A session (mandatory)
  4. Informal Q&A through chat

Poster+ presenters are all required to submit a poster in digital format (pdf). They will also have the opportunity to provide a pre-recorded (mp4) presentation. Both poster and pre-recorded presentations will be made available for viewing by participants one week before, during, and three weeks after the conference. Questions can be posted at any time via special chat channels. During the conference, there will be several 40-minute poster sessions where presenters will discuss their posters with the attendees via video conferencing (check the conference program for your poster session timeslot).

Instructions for Preparing Digital Posters

Posters must be prepared using the conference poster template. Once the ppt slides are ready (do not forget to remove the first slide):

  1. Save the 4-slide document as a single PDF poster file (see example here). If the pdf file is too large, you may compress it to smaller size using online facilities (example). This PDF file is to be uploaded to your personal space on the conference virtual platform (uploading instructions will be sent to you soon).
  2. Save the 4-slide document as PNG files by exporting the slides as an image. The location of this option varies depending on the PowerPoint version. You may need to select the “Save Every Slide” option and set the width to 864 pixels or larger. This will create 1 PNG image for every slide in a new folder named after your PowerPoint file. The four PNG images can be used for posting your poster on Twitter one week before the conference (#meta2021 is the official #hashtag for this event, see example below).

Optional Pre-Recorded five-minute Presentations

Poster presenters are given the possibility to provide an optional five-minute video describing their poster. The five-minute video must include a PowerPoint as accompaniment, which is limited to no more than four slides. We encourage real-time engagement through our poster session platform where you will be able to directly discuss with attendees.

Instructions for Pre-Recorded Videos

Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and Zoom.

Requirements for your video

  • Video file format: mp4
  • Dimensions: Minimum height 480 pixels, aspect ratio: 16:9
  • Duration: Five minutes

Recording a Presentation in PowerPoint

  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate an .mp4 file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial which goes through both of these steps.

Uploading your video (Deadline: July 8, 2021)

Once you have recorded your presentation please upload your video to Wistia and submit the link to your video to META as instructed below. Note: Do not use YouTube or Vimeo, as participants from some countries will be unable to watch your video.

  1. Create a free account at Free Wistia accounts allow for 3 videos of unlimited size.
  2. Follow these instructions to upload a video to your Wistia account.
  3. Follow these instructions to obtain the link to your pre-recorded video.
  4. Upload this link to META to your personal space on the META virtual platform (Whova). Links and further instructions will be provided here soon (please do not use the file upload form for oral presentations).




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